All rentals include tables and chairs, set-up and takedown.
Available 7 days a week, 8 a.m. - 12 midnight. You can check availability from the link above.
Weekend rentals are only for eight or twelve hour periods.
Weekdays require a three-hour minimum on hourly rentals.
Elks Grand Ballroom Fridays Saturdays Thurs & Sun
Ballroom Rental $875 for 8 hours $975 for 8 hours $700 for 8 hours
$1,150 for 12 hours $1,250 for 12 hours $950 for 12 hours
Alcohol fee $100 $100 $100
Additional Hours $95 per hour $105 per hour $85 per hour
Early Move-In Option $150 $150 $150
Conference Room Rental $30 per hour $30 per hour $30 per hour
Call today for an appointment to see the Elks Ballroom: 325-676-3775 extension 2. Our event and rental coordinator will be glad to answer any questions you may have. We love to give tours!
Payment of the $250 deposit is required before we place your event on our calendar.
The deposit will be returned to the rental patron during the month after the completed event, if there is no damage to the premises or extra clean-up needed.
The balance of the fee is due at least one week before your event.
We'll need your room layout sheet one week before your event.
Cancellations: In case of cancellation, the $250 deposit plus 50% of the rental fee will NOT be refunded.
Expected clean-up: Caterer or renter carries out first wave of trash to dumpster. Our staff will clean the room. You do not need to stack chairs, sweep, etc.
Contact us about special rates for Monday through Wednesday events.
Terms of Payment
Deposit holds the room for your date.
30 days from booking date, 50% of the rental fee is due. This is Non-Refundable.
Balance is due no later than one full week before your date.
Damages and extra cleaning expenses may be withheld from your deposit. Amounts in excess of the deposit will be collected.
Alcohol is permitted at private parties only. No "BYOB" events. The host party (rental patron) must provide all beverages and control all use.
No commercial use allowed.
Please do not attach anything to the walls, stair rails, or doors. No tape, you will lose your deposit.
Rental patron is responsible for trash and wet spills on floors.
Smoking is prohibited in the building.
No candles are allowed unless they are votives in a glass container.
No rice, birdseed or bubbles allowed inside the building.
Children must be supervised at all times.
Abilene Preservation League members receive a 10% discount.
Abilene Preservation League members receive free bridal portrait sessions at the Elks and Swenson.