• All rentals include tables and chairs, set-up and takedown.

  • Available 7 days a week, 8 a.m. - 12 midnight. You can check availability from the link above.

  • Weekend rentals are only for eight or twelve hour periods. 

  • Weekdays require a three-hour minimum on hourly rentals.

Elks Grand Ballroom                 Fridays                           Saturdays                       Thurs & Sun

Ballroom Rental                         $875 for 8 hours           $975 for 8 hours             $700 for 8 hours                                      

                                                     $1,150 for 12 hours       $1,250 for 12 hours         $950 for 12 hours

Alcohol fee                                  $100                             $100                                  $100

Additional Hours                        $95 per hour                 $105 per hour                  $85 per hour

Early Move-In Option                $150                               $150                                  $150

Conference Room Rental         $30 per hour                 $30 per hour                    $30 per hour

  • Call today for an appointment to see the Elks Ballroom: 325-676-3775 extension 2.  Our event and rental coordinator will be glad to answer any questions you may have. We love to give tours!

  • Payment of the $250 deposit is required before we place your event on our calendar.

  • The deposit will be returned to the rental patron during the month after the completed event, if there is no damage to the premises or extra clean-up needed.

  • The balance of the fee is due at least one week before your event.

  • We'll need your room layout sheet one week before your event.

  • Cancellations: In case of cancellation, the $250 deposit plus 50% of the rental fee will NOT be refunded.

  • Expected clean-up: Caterer or renter carries out first wave of trash to dumpster. Our staff will clean the room. You do not need to stack chairs, sweep, etc.

  • Contact us about special rates for Monday through Wednesday events.

Terms of Payment

  • Deposit holds the room for your date.

  • 30 days from booking date, 50% of the rental fee is due. This is Non-Refundable.

  • Balance is due no later than one full week before your date.

  • Damages and extra cleaning expenses may be withheld from your deposit. Amounts in excess of the deposit will be collected.

 

Policies

  • Alcohol is permitted at private parties only. No "BYOB" events. The host party (rental patron) must provide all beverages and control all use.

  • No commercial use allowed.

  • Please do not attach anything to the walls, stair rails, or doors. No tape, you will lose your deposit.

  • Rental patron is responsible for trash and wet spills on floors.

  • Smoking is prohibited in the building.

  • No candles are allowed unless they are votives in a glass container.

  • No rice, birdseed or bubbles allowed inside the building.

  • Children must be supervised at all times.

 

Abilene Preservation League members receive a 10% discount.
Abilene Preservation League members receive free bridal portrait sessions at the Elks and Swenson.